What are the strengths and weaknesses of automating operations? It will be an important point in doing business. This time, I would like to introduce an article about the advantages and disadvantages.
Advantages and disadvantages of introducing IT to improve business efficiency
Speaking of "IT", it is no exaggeration to say that today is an IT society.
Even in corporations such as companies, effective use of IT is becoming important in a rapidly changing world where globalization is advancing.
The purpose of IT in a company is to reduce costs. However, I think the biggest purpose of IT is to improve business efficiency. By using IT equipment for various tasks, you will be able to perform tasks faster and more accurately than you can do manually.
Therefore, this time, I will explain about "IT" and the advantages and disadvantages of introducing IT to improve business efficiency.
The word "IT" is now used as a matter of course, but do you know exactly what IT is in the first place?
First, IT is an abbreviation for "Information Technology". In other words, it means "information technology" in Japanese, and is a general term for technologies related to computers and information data communication. Even if we talk about IT, it refers to a wide range of information and communications, such as the construction of PCs, related software, and in-house systems.
-PC peripherals such as PC / server / printer
-Copier (multifunction machine)
-Communication devices such as feature phones / smartphones / tablets
Nowadays, all of them are used as a matter of course.
In addition, software aspects such as systems, software, and applications associated with the above devices, as well as technologies such as cloud services that are currently attracting attention are also included.
Also, recently, I have more chances to see words related to IT such as "ICT" and "IoT".
What's really different? It feels like the same thing as, but the concept is different even with the same IT.
ICT is an abbreviation for "Information and Communication Technology".
Translated into Japanese, it becomes "information and communication technology" and has almost the same meaning as IT, but ICT is more common than IT in other countries, and the flow of "IT → ICT" is becoming more common in Japan as well. ..
The point is "Communication".
Nowadays, the term ICT is becoming more widespread than IT in the sense that it conveys the importance of communication such as sharing and transmitting information and knowledge using IT.
IoT is called "IoT" as it is, but it is an abbreviation for "Internet of Things".
If you translate it directly into Japanese, it becomes the "Internet of Things", and many people may not understand what it means.
Simply put, it means a mechanism in which things equipped with communication functions, so-called PCs and smartphones, connect to all things through the Internet and control each other by exchanging information with each other.
As mentioned above, various technologies have been developed and will continue to progress even if it is simply called IT.
Nowadays, regardless of the size of a company or company, it is commonplace to introduce IT equipment such as PCs and multifunction devices and build an in-house network.
Then, what are the advantages and disadvantages of converting offices to IT?
Of course, it is introduced and utilized because it has merits, but it is necessary to be aware that there will be disadvantages such as risks associated with it.
The biggest merit of converting offices to IT is "improvement of business efficiency". The points are summarized below.
-Centralized management of data
-Accurate processing without mistakes
-Smooth communication inside and outside the company
-Paperless saves storage space and costs
By installing IT equipment and building a network system in this way, information can be exchanged via the eater net, communication is easy, and various data are stored on a server or cloud. This will allow you to centrally manage.
What kind of list is there when the office is converted to IT? The points that are disadvantageous are as follows.
-A large amount of money is required for capital investment
-Specialized knowledge is required for system management
-Information security threats (virus infection, information leakage, etc.)
As a demerit, of course, a large amount of money is required for capital investment to build IT equipment and systems, and even if a network system is built, specialized knowledge is required to manage it, so we request an engineer separately. need to do it.
Next, of particular concern are information security risks such as virus infection, information leakage, and leakage of customer information. It is necessary to take solid information security measures in anticipation of damage occurring in line with the introduction of IT.
News such as the leakage of personal information by companies is frequently reported, and many companies are strongly promoting information security measures.
As mentioned above, while introducing IT can improve business efficiency, it is necessary to be aware that there are risks in information security such as information leakage and virus infection.
IT equipment and related network systems that are indispensable for today's offices. The biggest merit of using IT is the efficiency of operations, and as a result, it becomes possible to make it paperless.
Today, ICT, which uses IT technology and emphasizes communication, has become mainstream, and various systems and tools have been developed and introduced by many companies. However, be aware that it is necessary to take measures to prevent various information security threats caused by building a network.